ADA School is seeking a qualified professional to join its team as Manager, Finance and Administration at its Gala Campus.
This multifaceted role combines key functions across accounting, finance, payroll and procurement, asset management to support the financial integrity and operational efficiency of ADA School. The Manager ensures accurate financial processing, compliant procurement, and strategic vendor engagement, while maintaining alignment with Azerbaijani legislation and ADA University's internal policies. The role serves as the backbone of financial operations at the school, supporting both strategic initiatives and day-to-day administrative needs in a dynamic, fast-paced educational environment.
Duties and Responsibilities:
Finance & Accounting:
Oversee day-to-day financial operations, including accounts payable, accounts receivable, payment processing, collections, and account reconciliation;
Maintain and regularly update financial data in the ERP system (e.g., Banner) ensuring data accuracy and system integrity;
Support cash flow management, forecasting, and internal financial reporting.
Procurement Management:
Lead school procurement planning and coordinate with end users and the University Procurement & Assets Department.
Ensure compliance with Azerbaijani public procurement legislation and ADA procedures.
Submit purchase requests in a timely manner and create Purchase and Stock Requests in Banner.
Ensure technical specifications are provided to the University Procurement & Assets Department before the tender is announced.
Receive and verify goods and services delivered to the Gala area, ensuring compliance with approved specifications and purchase orders.
Stock & Asset Management:
Asset Management
Receive, physically verify, tag, and register assets in the Banner system.
Conduct monthly physical checks of asset locations and conditions and report any discrepancies.
Coordinate asset transfers, assignments, and inventory reconciliation with the University Procurement & Assets Department
Stock Management
Receive and issue stock items to school staff based on approved requests.
Maintain accurate stock records and conduct monthly physical stock balance checks.
Reconcile physical stock with Banner records in coordination with the University Stock Manager.
Report stock discrepancies and replenishment requirements to the relevant University departments.
Vendor & Stakeholder Coordination:
Build and manage strong working relationships with vendors, contractors, service providers, and government institutions to ensure timely and high-quality delivery of goods and services;
Negotiate vendor agreements and ensure clarity on service levels, compliance expectations, and future scalability as the school transitions into an independent structure;
Act as the primary liaison with internal teams (academic, HR, leadership) and external partners (e.g., suppliers, auditors, regulators) to ensure consistent communication, alignment, and responsiveness;
Support the development of independent operational procedures and vendor management systems, anticipating the school’s future as a standalone organization separate from ADA University;
Ensure contracts and partnerships reflect the school's evolving legal and operational framework and advise on potential risks or transitional requirements during the separation process.
Compliance & Reporting:
Ensure compliance with national tax laws, accounting standards (e.g., IFRS, IPSAS), and internal procedures;
Support internal and external audits by preparing and providing all necessary documents, explanations, and system access;
Organize digital and physical archiving of financial and contractual documentation according to audit-ready standards.
Qualifications
Bachelor’s degree in Finance, Accounting, Business Administration, or a related field is required. Master’s degree or professional certifications (e.g., ACCA, CPA) are strong assets;
Minimum 3–5 years of progressive experience in accounting, payroll, tax reporting, or procurement roles;
Prior hands-on experience in public procurement is highly desirable, especially in organizations subject to national procurement regulations;
Experience in setting up or refining internal financial procedures and systems is an advantage;
Proficiency in ERP systems, e-tender.gov.az, e-gov.az, and e-banking systems.
Strong command of Microsoft Office, especially Excel (advanced level), Word, Outlook, and PowerPoint.
Languages: Fluency in Azerbaijani and English; working knowledge of Russian is a plus.
Solid understanding of local tax and procurement regulations.
Knowledge of IFRS, IPSAS, or GAAP preferred.
Strong organizational and analytical skills; ability to handle multiple tasks under tight deadlines.
High level of discretion, integrity, and professionalism when working with confidential data.
Effective communication and stakeholder management abilities.
Ability to meet tight deadlines.
Financial savviness and understanding of organizational goals.
Interested candidates can apply by clicking the link provided in the "Apply" button.
Only shortlisted candidates will be contacted for further recruitment process.
Son müraciət tarixi: 30.09.2026
