Bakı5
Administrative & Personal Assistant– CEO Office
Administrative & Personal Assistant– CEO Office
По договорённости
Проверено2 нед. назад
ГородBakı
Дата
Просмотры5
Номер№3397865
Описание
Key Responsibilities
Office & Facilities Management
Manage office supplies, equipment, asset inventory, and vendor relationships
Collect admin procurement requests, ensure relevant budget and compliance approvals, then direct to management for final decision
Supplier performance tracking and evaluation
Coordinate canteen and catering operations: collect meal orders, manage vendors, track expenses, maintain records and reports
Track and manage service provider contracts (maintenance, cleaning, IT, security, etc.)
Maintain organized electronic and physical filing systems with confidentiality protocols
Coordinate travel arrangements (flights, hotels, ground transport) for executives
Manage mobile phones
Organize internal meetings, workshops, events, and official visits (venue, catering, logistics)
Welcome visitors, manage building access, ensure hospitality standards
Vehicle & Transportation Fleet
Own company vehicle fleet—maintenance tracking, fuel management, contractor coordination
Schedule and coordinate all business transportation and shuttle services
Manage driver communication and ensure regulatory/insurance compliance
Produce monthly transportation reports with cost analysis.
CEO Office Support
Manage the CEO’s calendar, prioritize appointments, and ensure effective time management.
Prepare meeting agendas, coordinate inputs from relevant departments, and monitor follow-up on agreed action items.
Coordinate meeting logistics, including meeting rooms, materials, and required arrangements.
Manage confidential correspondence, documents, and information flow on behalf of the CEO Office.
Coordinate internal and external communications and ensure timely information flow.
Handle ad-hoc executive requests and support special projects as required.
Prepare presentations, reports, briefings, and executive-level documents as required.
Requirements
Education & Experience
Bachelor’s degree in Business Administration, Management, Communications, or a related field.
Minimum 3 years of experience in an Executive Assistant, Personal Assistant, Administrative Specialist, or similar executive support role.
Previous experience supporting C-Level Executives is preferred.
Professional Skills
Strong meeting coordination and Minutes of Meeting (MoM) preparation skills.
Excellent document management and business correspondence skills.
Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
Experience with project management and collaboration tools is an advantage.
Core Competencies
High level of confidentiality, discretion, and professionalism.
Excellent organizational and time management skills with the ability to manage multiple priorities.
Strong communication and interpersonal skills with the ability to interact with executives, Board Members, government authorities, and external stakeholders.
High emotional intelligence, diplomacy, and professional judgment.
Strong analytical and problem-solving skills.
Proactive approach with the ability to anticipate needs and take initiative.
Strong attention to detail and commitment to accuracy.
Ability to work under pressure and adapt to a dynamic business environment.
Professional appearance and business etiquette.
Language Requirements
Fluency in Azerbaijani and English (written and spoken).
Knowledge of Russian is considered an advantage.
Working Conditions:
5-day work schedule
Location: Sumgayit city
Lunch and transportation are provided by the company
Voluntary medical insurance coverage.
Candidates who meet the requirements are invited to send their CVs to the e-mail address in the Apply for job button, indicating “Administrative & Personal Assistant” in the subject line. Only shortlisted candidates will be invited for an interview.
E-mail: [email protected]
Müraciət: https://busy.az/vacancy/193693/administrative-personal-assistant-ceo-office
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