Bakı3
Senior Procurement Specialist
Razılaşma yolu ilə
Senior Procurement Specialist
Yoxlanılıb1 həftə əvvəl
ŞəhərBakı
Tarix
Baxışlar3
Nömrə№4647231
Təsvir
1. Vendor and Contractor Management and Contract AdministrationConduct negotiations with vendors and contractors regarding service fees, prices, delivery schedules, terms of cooperation, and contract negotiation and signing.
Monitor compliance by all parties with the terms and conditions of executed contracts.
Prepare and process contracts, addenda, approval protocols, and other related contractual documents.
Upload contractual documentation to WSS Docs and monitor the entire approval process.
Prepare and upload internal memoranda when a contract is formalized retroactively.
Ensure that contracts are processed in WSS Docs in the correct sequence:
Upload the contract to the “Contracts and Addenda” section if it is submitted within the applicable reporting period.
Prepare and upload an internal memorandum if the contract is being formalized retroactively.
Track and ensure the approval of the internal memorandum.
Upload the contract with the approved internal memorandum attached.
Monitor the approval of the contract by all responsible departments.
Coordinate with the Legal Department regarding comments, required revisions, and proposed amendments to the contract.
Arrange and support negotiations with counterparties when contractual terms need to be revised.
Ensure that the contract is properly signed by all parties and submit the relevant copy for delivery to the counterparty.
Prepare and process addenda and approval protocols in accordance with the established approval and registration procedures in WSS Docs.
Maintain accurate and up-to-date records of contracts and related documentation.
2. Coordination and Control of Payments for IT ServicesArrange payments for IT services and ensure that they are processed within the required deadlines.
Verify that payment amounts comply with the approved budget and agreed contractual terms.
Confirm the availability of a duly signed contract and an approved protocol or other supporting document specifying all amounts payable.
Prepare payment requests by uploading invoices to the “Payment Requests” section of WSS Docs.
Verify that payment request forms and all related fields are completed accurately.
Track the approval process and follow up with responsible departments to ensure timely payment.
Verify the availability and accuracy of all mandatory payment documents, including the invoice and electronic tax invoice, or e-qaimə.
Ensure that a valid fiscal receipt is obtained and retained for payments made by bank card.
Maintain complete and properly organized payment documentation.
3. Procurement of IT EquipmentOrganize the procurement of IT equipment in accordance with the company’s operational needs, technical requirements, and approved budget.
Identify, assess, and engage new suppliers.
Request and compare commercial proposals from potential suppliers.
Negotiate prices, delivery schedules, payment terms, warranty conditions, and other purchasing terms.
Coordinate purchase orders and related documentation.
Monitor order fulfillment and compliance with agreed delivery deadlines.
Follow up with suppliers regarding delays, discrepancies, incomplete deliveries, or other issues.
Coordinate the receipt and internal handover of purchased equipment.
4. Customs Clearance and International DeliveriesArrange the customs clearance of IT equipment ordered from abroad.
Coordinate with contractors and specialized service providers regarding the preparation of customs documentation.
Coordinate the declaration of goods purchased online and delivered internationally.
Liaise with ASG Business Aviation regarding the preparation and submission of the required declarations.
Arrange and monitor the payment of customs duties, taxes, service fees, and other related charges.
Track the customs clearance process and ensure that all required actions are completed on time.
Ensure the proper registration, storage, and archiving of customs and shipping documents.
Arrange the collection and delivery of equipment after the completion of customs procedures and payment of all required charges.
Monitor international delivery schedules and confirm the receipt of ordered equipment.
Address delivery, documentation, or customs-related issues in coordination with the relevant service providers and internal departments.
5. Budget Management and Cost ControlMaintain and monitor budgets for IT services and equipment procurement.
Ensure that expenses are allocated to the appropriate budget categories and cost items.
Compare planned expenditures with actual costs.
Monitor available budget balances and upcoming financial obligations.
Verify that payments comply with approved budget limits and agreed contractual amounts.
Identify potential budget overruns, discrepancies, or unplanned expenses and report them to the responsible manager.
Support budget planning by providing accurate information on existing commitments, planned purchases, and expected payments.
6. IT Asset Records and Inventory ManagementOversee the recording and inventory management of IT equipment.
Ensure that newly acquired equipment is registered promptly with the responsible administrative department.
Coordinate the issuance of new equipment to employees.
Monitor the replacement of obsolete, damaged, or faulty equipment.
Ensure that IT asset records accurately reflect equipment availability, allocation, location, condition, and current use.
Support periodic inventory checks and the reconciliation of physical equipment against asset records.
Coordinate with relevant departments regarding equipment transfers, returns, replacements, and write-offs.
7. Document Management and Administrative SupportPrepare powers of attorney, official letters, internal memoranda, and other required administrative documents.
Ensure that contracts, supporting documents, internal policies, and applicable procedures remain current and properly organized.
Ensure the accurate preparation, approval, registration, storage, and archiving of documentation.
Maintain complete electronic and physical records where required.
Coordinate with internal departments and external counterparties on contractual, financial, procurement, and administrative matters.
Prepare correspondence and respond promptly to requests in Azerbaijani, Russian, and English.
Follow up on pending approvals, documents, payments, deliveries, and other operational matters.
Provide administrative and operational support to the IT Department as required.
Vakansiya növü: Tam ştat
Şirkət: Atəşgah Sığorta Şirkəti
Yer: Bakı, Azərbaycan
Müraciət: https://jobs.glorri.com/vacancies/ateshgah/ateshgah-senior-procurement-specialist-8810053/apply
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